USA – Pleneo has launched as a new collaboration technology company aimed at simplifying how medium and large meeting rooms are deployed and operated. The company announced its debut Tuesday, positioning its platform as an alternative to traditional room-by-room AV deployments that can be difficult to scale and manage consistently.
Pleneo was created by the team behind Xilica, a professional audio manufacturer with more than 25 years of experience deploying large meeting rooms globally. The company said it is applying that background to address a gap in how larger collaboration spaces are managed, particularly as organizations increasingly treat meeting rooms as part of their core IT and unified communications infrastructure.
At the center of the Pleneo platform is Room OS, a software-driven operating layer that defines how rooms are deployed, configured and managed. Room OS combines on-device intelligence with cloud-based orchestration through Pleneo Cloud, enabling zero-touch provisioning of component-based room systems. Audio, video and room peripherals are managed as a single environment rather than as individual devices.
The platform is anchored by RoomHub, a physical device that provides localized edge processing while remaining connected to Pleneo Cloud. Originally developed within Xilica, RoomHub now forms a core part of the Pleneo system. According to the company, processing at the edge allows features such as AI-driven AutoDeploy, NoiseSense, machine-learning-based de-reverberation, video intelligence and IQ Voice Enhancement while keeping latency low and sensitive data within the room.
Pleneo said its approach is designed to standardize how larger rooms are delivered, commissioned and managed. By treating rooms as complete systems instead of bespoke projects, the company said organizations can achieve more predictable deployments, consistent performance and cleaner handover as they scale across multiple sites.
“Large meeting rooms are no longer special cases,” said James Knight, CEO of Pleneo. “They’re increasingly part of the core collaboration estate, and they need to fit naturally into IT and UC operating models. Pleneo was created to offer a new way forward — one that makes large rooms easier to deploy, easier to operate, with a user experience ready for what collaboration is becoming.”
The company also positioned the platform as a response to the growing role of AI-powered collaboration tools. In medium and large rooms, Pleneo said, the quality and consistency of audio and video inputs directly affect outcomes such as transcription accuracy, speaker attribution and post-meeting insights.
Pleneo said Room OS is designed to be IT-native, with a focus on enterprise security, scalability and operational ownership. The platform supports local data sovereignty and aligns with standards including SOC 2 Type II and ISO 27001.
“As collaboration platforms become more intelligent, the expectations placed on meeting rooms have changed,” said Craig Durr, chief analyst at The Collab Collective. “Consistent, high-quality room inputs are now critical, particularly in medium and large spaces where variability has traditionally undermined outcomes.”
Pleneo said its products are available immediately through a global distribution network spanning more than 60 countries, supported by customer success teams across multiple regions. The company will exhibit at ISE 2026 at booth 2-R500.
